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Tent Rental Toronto: How To Host A Spectacular Charity Event

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How To Host A Spectacular Charity Event

Tent rental Toronto corporations understand the need to ensure that your next charity event shines. Not only do you want to ensure you are able to raise the most amount of funds possible for your charity, you want to throw an event people will be talking about for years to come. After all, this is the best way to ensure that you get an even larger crowd for your next one! Visiting your tent rental Toronto experts is the best place to start, but there are a many other aspects to hosting a beautiful event.

How To Find The Perfect Venue

The first step is to find the perfect venue for your event. Hosting a charity event outdoors is a wonderful way to encourage a large crowd, and to take advantage of the beauty that the Greater Toronto Area has to offer. Directors or other executives of your charity may have beautifully landscaped yards, and are a good place to start. Think about other outdoor events you have attended in the past, and check to see if those venues would be suitable for your event. Parks and other public locations can often be rented out for private events, and are also potential venue locations you should keep in mind.

How To Choose An Overall Theme

The most successful charity events have their own theme. This can be something as extravagant as a circus theme, or as minimal as a colour scheme. Keep in mind that time of day and the eventual venue you choose will help to dictate the theme. For example, a black tie event isn’t exactly appropriate for one held in the mid-afternoon. Consider whether children will be invited, and keep their entertainment in mind as well.

How To Find Entertainment For Your Event

The type of entertainment you hire will depend on your venue size and the theme of your event. String quartets and other musicians who can play soft, classical-style music are ideal for black tie and other formal themes. A live band who specialize in a variety of different covers is well suited to other types of events, especially those where you hope to encourage your guests to dance. Consider hiring a comedian or wandering magician who specializes in “street magic” for other events, in order to put a unique spin on the forms of entertainment your guests may expect to see. Be sure that you audition each and every performer before signing a contract, and audition a number of them in order to be sure you have an accurate basis for comparison. Ask your colleagues for referrals rather than your friends – what is appropriate for a friendly event may not be suitable for your charity event.

When To Send Out Your Invitations

Avoid the temptation to email the invitations to your guest list. While this is a wonderful way to follow up on the invitations you’ve sent and to compile an accurate list of attendees, it is best to send out the invitations by letter mail. Be sure that they are sent at least six to eight weeks before your event, but no earlier than twelve or sixteen weeks. This ensures that your guests have plenty of time to get your event into their calendars, but not too much time that it could be forgotten. Be sure to include the organization, the time and date, the venue, contact information, any costs that is involved in attending, and if there are any special instructions regarding theme (such as black tie or costume). When you order your invitations, keep them in the same style as the theme of your event, in order to maintain continuity.

Tent Rental Toronto: Professionals Show You How To Plan Your Baby’s First Birthday Party

How To Plan Your Baby’s First Birthday Party

Tent rental Toronto experts have helped people across the Greater Toronto area plan the parties of their dreams. One occasion that deserves all the special treatment you can find is your baby’s first birthday. There’s no better way to celebrate the first year of your young one’s life than by throwing an amazing family party outdoors. While your tent rental Toronto professionals can provide the chairs, tables, and other equipment you need to throw a memorable first birthday celebration, the rest is up to you. Here are just a few tips on how to throw an amazing birthday party to celebrate your sweet baby’s first one.

How To Create The Perfect Decorations

You have a ton of options when it comes to decorations, and one way to make this decision easier is to start by picking out a theme. It can be as simple as a colour your baby seems to adore, or his or her favourite story, and working from there. Be sure to create centrepieces for the tables, to give it an element of adult class, while also incorporating baby-friendly decorations that can be scattered throughout the outdoor area. Hosting your party outside will help you cut down on the expense you need, as a garden or backyard can often provide natural beauty.

What To Serve For Food

Planning a menu can also seem like an overwhelming task, especially if you opt to go the do-it-yourself route. Enlist a number of friends to make this task significantly easier, and be sure to give yourself enough time to finish all the food preparation well in advance of the party’s start time. Choose foods that can be easily transported, and ones that won’t make too big of a mess if the young ones present have a hard time managing their plates. Finger sandwiches, pastries filled with warm meat, and mini-quiche all make for great crowd-pleasing ideas that will leave your guests full without being stuffed. Don’t forget about dessert, and include a tray with a variety of different options to accommodate any food sensitivities that are present.

What To Serve For Drinks

If you are having your fellow parents over, be sure to serve things that won’t easily spill. Don’t overfill glasses, and avoid scalding hot beverages. Use real glasswear to avoid the wind knocking anything over. Warm beverages can be provided, but keep an eye on your guests, and enlist an older child to watch the little ones while their parents enjoy a cup of coffee or tea after the meal. If you want to serve alcoholic beverages, sangria is always a welcome drink on a hot day. Have a number of straws available for use, if parents want to enjoy a drink while feeding their babies.

How To Entertain Your Guests

Babies are absolutely adorable, but your guests may want some other form of entertainment at the same time. Hiring a children’s entertainer may be a waste, depending on the age ranges of your guests. Soft music playing in the background, or games that engage the young ones while providing enjoyment for parents are a great idea.

How To Put Together Guest Favours

After the party is over, be sure your guests leave with something, whether it be a treat or a memento. Putting together a homemade candy bag is a great idea, as long as your guests don’t have any food sensitivities or allergies to the type of candy you provide. A small picture frame with a picture of your child is also a wonderful idea, and is something your guests can put up in their home for years to come.

Wedding Rentals Toronto: How to Pick a Menu for Your Wedding

Wedding Rentals Toronto

How to Pick a Menu for Your Wedding

As many wedding rentals Toronto professionals have said, picking the menu for a wedding can be tricky. You can have basics like lasagna as the main course or you can import a rare kind of fish from half way across the world. If you have small guest list, your friends and family could pool their collective skills together. The fact of the matter is, it is your big day and no one will hold it against you if you want to have a backyard barbeque and serve hot dogs. Even then, no couple wants to be remembered as the ones who had terrible food at their wedding. According to wedding rentals Toronto experts, the menu really depends on the catering option you go with.

Plan Your Wedding Reception

Before picking a menu for the wedding, decide on the reception first. A reception is fairly simple; you can do it on a budget and still be really innovative. You can hold it at a nice brewery or an elegant cafe. You can also hold an intimate backyard dinner if you have a small guest list. When it comes to food and the event itself, the reception is where you look to economize, and the main wedding is where you look to splash the cash. A good wedding reception for 30-50 people can be done for anywhere from $500 to $1000. The wedding is where the real money has to be spent.

Wedding Menu Options

Catering service: If you are using a separate catering service which is different from the venue’s, the costs will be much higher. This is due to the fact that they have to come and set up shop at your location. They have to bring their equipment, man power and services to you. There is an added labour charge associated with the move.

In-house: If you are using the in-house catering service it will be a lot cheaper. Usually they have rental packages that include the cost of the space and any support staff and catering you might need. Depending on the type of venue and the type of food you order, catering accounts for over 1/3 of the cost of the wedding. It can range anywhere from $5000 to $20000.

Do-it-yourself: The most effective way of being economical is by cooking the menu at home. If a group of family members or friends are adept at handling themselves in the kitchen, it might not be such a bad idea if your budget is strained. A self catered event can serve 150 to 200 people for under $3000. As long as the food looks fancy and your guests can stomach it with a smile, you should be fine. With food it is more about presentation than anything else.

How to Choose the Right Wedding Cake

Speaking of style over substance, the wedding cake has absolutely nothing to do with the taste; it is all about the looks. It needs to have a sense of simplicity while still beaming with an aura of grandeur. Luckily, every single bakery has their own line of wedding cakes; there are also specialized bakeries that just bake cakes for weddings. The prices vary depending on the size, type of cake and factors such as real flowers versus plastic one. The reality is that you can easily find a cake that has the perfect combination of affordability and beauty. It will cost you around $300 for a cheaper option and around $800 for something a bit flashier.

Picking your menu pretty much depends on the type of catering you choose, the best bet is to pick the venue wisely and go with the in-house service.

How Can A Tent Rental Make Your Family Reunion Special?

Tent rentals Toronto

A family reunion is one of the best ways to make your whole family feel special, and to gather them together in between weddings. You can catch up with relatives you haven’t seen for years, and throw a fantastic party in the meantime. Hiring a high quality tent from a Tent rentals Toronto store is a great way to ensure that your guests have a great time, and add a level of class to any event. There are a number of ways in which an elegant tent will make your family reunion feel extra special.

Host Your Reunion Outdoors

In most cases, summertime is the best time to throw your reunion. However, summer weather, especially in Ontario, is unpredictable at best. This drives many people inside for their reunions. Renting a hall or ballroom can be costly, and seem too formal and stiff for the casual atmosphere a family reunion often demands. Renting a tent from a Tent rentals Toronto expert gives you the freedom to book an outdoor venue, and gives much needed protection from a variety of weather conditions.

Protection From The Elements

Family members who are very young, or who are elderly, will be very appreciative of the shade a tent rental provides. Other family members too will be happy you thought ahead and rented a tent to provide additional relief from the sun. Tent rentals also provide a shelter from light rain, in the event you are caught by surprise. Some tents even have sides that come down and can zip up, giving additional protection against the wind and driving rain.

Tons Of Options

When you book a family reunion in a hall or ballroom, there are limited options for activities and decorations. Hosting your event outdoors gives you the ability to plan for a ton of different activities, ensuring that family members of all ages are entertained. In addition, there are many different styles and models of tents available for rental, allowing you the freedom to choose one in keeping with your overall theme and atmosphere.
Learn how to make wedding invites on a budget. 


Renting a tent also allows you the freedom to put seating just about anywhere, both under the canopy and outside. This allows for family members who may not get along to be seated far apart from one another, ensuring the overall peace and fun atmosphere your family reunion deserves. When people are confined to rooms, it can be hard to ensure that family members are separated. With an outdoor reunion, and the comfort a tent provides, you can be sure those members stay apart without assigning a third party to babysit.

Variety of Food Options

Another perk of hosting your reunion outside under a tent is the wide variety of choice you have in deciding which food to offer. Many outdoor venues also have barbeques, which will allow you to bring your own food, cutting down dramatically on food costs. You can also allot more space to a food table, which will let you offer more choices to your guests and can accommodate food sensitivities and allergies.


As long as you aren’t violating any municipal by-laws, hosting your event outdoors with the aide of a tent rental gives you the freedom to make more noise. Noisy indoor events are not fun for anyone, even the people making the noise often leave with headaches or other complaints afterwards. Hosting your family reunion outdoors means that your family members, especially the younger children, can feel free to run around, laugh, and make as much noise as they want without worrying about ruining the day for anyone else.

How to make wedding invites on a budget?

wedding tent rentals Toronto

Preparing your invites can be a surprisingly expensive aspect of your wedding. It can set you back a few thousand dollars if you are going for grandeur. Most couples prefer having a physical copy of the invite because they may want to hang on to it for future memories. When either you or a wedding tent rentals Toronto expert is preparing your invitations, the cost depends on:

  • The type of paper used
  • The level of artistry you want
  • The number of cards you want printed

However, the main expense boils down to the avenue you chose.

Wedding Designers: Wedding designers have a wide range of templates and know the most popular types of wedding invitations couples like to use. You will get the best available quality and service. However, this comes at a price. A well established wedding tent rentals Toronto store will charge around 1000 dollars per 100 invites, this can go up to as much as 3000 dollars. If you are looking to invite a few hundred people, this will set your budget back a couple of notches.

Stationary Store: The second option is to use a stationary store. Stationary stores always have promotions and seasonal discounts you can take advantage of. Another benefit is that they have experience making different kinds of invitations. So you have a greater pool of ideas being thrown into the hat. If you are using a large stationary store, they may have several designers. So again, there are multiple brains with a multitude of ideas that you can pick and choose from. It is also cheaper than using a specialized wedding designer. Again depending on the type of paper and other common factors, each card can cost between 5 to 7 dollars. Now both the wedding designer and the store have different rates if you have them post it. Have a look at how much they charge and see if it will be more beneficial to mail it yourself. If you have a small guest list, you can have wedding invitations that are beautiful yet affordable.

Do you know how to create an event budgeting template?

Online Invitation: The third option is to use online designers. A recent survey showed that 70% of guests do not mind receiving a wedding invitation online. Only 3 out of 10 people think that a wedding invitation should be a hard copy. You can use this to trim your costs. You will still have access to a professional graphics designer and you can get as many as 300 invites done for a 1000 dollars. The last path to take is the do-it-yourself invite. The cost behind this depends completely on you. If you have a friend who is a graphics designer, you can take their help, you get to pick the type of paper yourself and handle the duty of postage. If you are looking to pour most of the budget into the wedding, you can opt for the DIY online version. If you know someone who is fairly competent with graphics, take their help and just send out a few hundred invites at the bare minimum of cost. This may sound tacky but as mentioned before, the majority of your guests do not really care and you have more to spend on the wedding.

Going with a do-it-yourself online invitation saves you the most on your wedding invitations. You can also hire a professional graphics designer that is also an affordable option. It is always a good idea to have a few printed copies for elderly guests and of course, one for you to frame and hang on the wall.

Then again, you might want a few hundred, gold embroidered papyrus invitation cards, if so, it will send you back a few bucks.

You Invite the Guests and We'll do the Rest!