You want to make creating the perfect outdoor party as stress-free as possible. Here are some ideas and tips that you should keep in mind to ensure your guests are well cared for and that everyone has a good time.

Spread the Word

You will want to send out invitations to ensure guests know when the party is, what it’s all about, and what type of attire they should wear and more. Include some information on the invitation about when guests will be eating so they can plan accordingly. You will want to provide a little clue on what type of attire is best for guests to wear too. For example, if it is a pool party make sure you remind guests to bring their bathing suits. You will also want to specify your plans in the event of rain. If it is a rain or shine event you should be prepared with tent rentals as a back up or an inside alternative.

Provide Enough Seating

You will want to consider if you have enough chairs to accommodate all of your guests. If you don’t you might want to consider bringing out chairs from inside, or asking your guests to bring along folding chairs. Another option is to rent chairs. You can rent chairs for a reasonable price. Many vendors will even drop off and pick up the chairs so that you don’t have to worry about transporting them.

Light it Up

You should consider what type of lighting you will be using if your backyard party is scheduled to go past daylight hours. You will want to ensure the area is well lit so that guests can see each other, and also be safe. You could use globe lights, lanterns or strings of lights to create a special glow for your guests. It is important that you secure any cords from lighting properly so as to avoid a tripping hazard. If you don’t want to go out and purchase lighting renting a lighting solution may also be an option to consider.


You will likely want to decorate your party space to go with whatever theme you have chosen for the party. You might want to include things such as piñatas, tabletop accessories, or hanging décor. Flower arrangements are a great way to liven up any outdoor space as well. AS Special Events can assist you with choosing appropriate décor for your fabulous outdoor party. We have something to suit every taste and budget.

Keep Mosquitos Away

You will want to make sure your guests are comfortable and that includes getting rid of those pesky mosquitos as much as possible. It is important to prepare for the bugs. You should use citronella candles, or fans to encourage the bugs to fly elsewhere. You can also get a bug light for your yard so that it will keep the mosquitos away from your guests. You could even have a company come and spray the area beforehand if you are extremely worried about bugs ruining your event.


You will want to consider your guests and what types of music will be most appealing to them. You will want to prepare a playlist that is about five hours in length. That is how long the typical party usually lasts. You should pick classics that everyone will be sure to enjoy. You don’t want to blare your music too loud or guests won’t be able to mingle with each other.

Entertain the Kids

You will want to be sure you have enough things to entertain any children who might attend your party. You can rent items such as candyfloss makers, and popcorn machines to ensure you have fun kid friendly snacks on hand. Check out your party rentals store to see what is available. AS Special Events does offer plenty of items that will be sure to enhance your outdoor party.

Prepare for the weather

You will want to ensure your guests stay cool in the summer heat. So you should provide fans or portable AC units. You could also have extra ice on hand for guests to use to cool themselves down. You should be prepared to have a backup plan in place in case of rain. Will the event move inside? Or will you provide a tent? These are all important factors to consider when planning an outdoor party.

Food Considerations

Food is one of the most important aspects of your party. You will want to plan ahead and know the types of food you are going to be cooking so that you can prepare all the cutlery, serving dishes, and more that you will require. You might want to consider renting an extra BBQ if you will have a large number of guests because it can be handy to have more than one grill to cook on. You will want to check with guests to see if there are any food sensitivities or allergies before you decide on what to serve. Sometimes you may also want to offer a vegetarian option if you know some guests will appreciate that.

Cleaning and Maintenance

You will want to ensure your lawn has been freshly cut and cared for before your guests arrive. You might have some cleaning that needs to be done to your deck or yard space. You will want to ensure there is as much room for guests to roam as possible. You will want to be sure your space is kept clear of any items that could pose a hazard to guests.


You will want to consider all of the costs involved in planning a party. You should set aside an amount that you plan to spend on the event and try to stick to it as best as you can. There are ways to save money when planning a party. You could rent items instead of buying them. This not only could save money but also prevents unnecessary waste. If you need extra seating then table rentals can be an easy and affordable option.

Stay Organized

You will want to create lists for yourself of what items you need to have prepared before the party. You can make a list of grocery items you need to pick up, décor considerations, tables and chairs, and much more. It is important to write everything down so that you don’t forget something important and are left scrambling at the last minute to get things together. A fabulous party begins with the planning stages so make sure you take the time to make lists and plan for the type of party you want to have.

Have fun

The most important thing for you and your guests to do is to have fun. Try to be as relaxed as possible during the party so that you can have a good time. The more prepared you are for the party the better you will feel on the day of. You will be able to relax and enjoy knowing that you’ve already taken care of all of the details. If you aren’t sure what else you might need to do to plan the perfect outdoor party you can talk to the experts at AS Special Events. We have event planning staff on hand to assist you with all of your party planning needs.





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